We are seeking an enthusiastic and motivated Events Assistant to join our team. This individual will work closely with, and report directly to, the Events Manager to support the planning, delivery and administration of a wide range of events and lettings across the School.

This is a busy and fast-paced role within a vibrant Catholic independent boarding and day school community, where teamwork, flexibility and a positive, proactive approach are essential. Events take place during the School day, in the evenings and at weekends, and the Events Assistant will play an important role in ensuring these are delivered smoothly, safely and professionally.

Key responsibilities:

• to assist in the organisation and delivery of School events, lettings and holiday camps across the Nursery, Preparatory and Senior Divisions
• to support the maintenance and accuracy of the events and lettings calendar, ensuring timely updates
• to assist with on-site event set-up, delivery and breakdown, acting as a point of contact during events where required
• to support the Events Manager in the planning and delivery of School holiday camps and activity programmes
• to liaise with Catering, Domestic, Operations, Estates and IT teams to communicate event requirements and submit catering and work requests within deadlines
• to assist in the preparation, circulation and filing of event risk assessments, supporting compliance with Health & Safety requirements
• to support the administration of Letting Agreements and Venue Hire Agreements for external users
• to welcome, meet and check-in venue hire groups, ensuring Health & Safety procedures are communicated on arrival
• to support website and Firefly event sign-ups, ticket issuance and badge creation
• to ensure notice boards and internal communications effectively publicise upcoming School events, lettings and holiday camps
• to assist in the design and production of event invitations, posters, tickets and promotional materials
• to support the collection and analysis of attendance data and event feedback to inform evaluation and future planning
• to help manage the Events mailbox and respond to routine enquiries in a timely and professional manner
• to assist in maintaining and updating the Events and Camps pages on the School website
• to maintain accurate event records, including attendee lists, ticketing information and basic financial tracking, as directed by the Events Manager

The successful candidate will be expected:

• to be educated to A Level (or equivalent qualification)
• to have experience of working in a similar role, ideally within a school setting
• to have excellent communication, organisational and time management skills
• to have excellent IT, creative design and interpersonal skills
• to have an understanding of the importance of promoting and safeguarding the welfare of children
• to have a willingness to participate enthusiastically in aspects of boarding school life
• to have the ability to work alone and as part of a team to be a self-starter, highly motivated, proactive and keen to learn
• to have approachability, confident demeanour and ability to empathise
• to have discretion and sensitivity, including an understanding of professional confidentiality
• to have flexibility to adapt working hours according to School needs
• to have knowledge of the education sector or independent schools (desirable)
• to have additional qualifications in events management and/or residential lettings (desirable)
• to be educated to degree level, or equivalent qualification (desirable )

What New Hall offers:

• Excellent benefits & CPD
• Lunch without charge in term time
• Discounted annual membership for New Hall Sport Club

New Hall School offers an exceptional working environment. The main campus occupies the stunning Grade I listed former Tudor palace of Beaulieu. The School’s conference and events venue is at the Grade I listed Boreham House, one mile away. New Hall is a warm, welcoming, and supportive community, with a staff of around 300.

Beaulieu Park railway station is at the entrance to New Hall’s Avenue: 30 minutes to Stratford and 38 minutes to London Liverpool Street. The Elizabeth Line at Shenfield (13 minutes by train) terminates at Heathrow airport. There are nearby airports: London Stansted, London Southend and London City.

Early applications are encouraged. We reserve the right to interview and appoint prior to the closing date of this advertisement.

Applications will be considered on a rolling basis.

All adults employed by the New Hall School have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations. All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview.

As well as verification of identity, we ask all successful candidates to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties, in accordance with Keeping Children Safe in Education (KCSIE). New Hall School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

SAFEGUARDING AND FURTHER INFORMATION

Due to the nature of this role, it will be necessary for the appropriate level of criminal record disclosure to be undertaken. In making your application, it is essential you disclose whether you have any pending charges, convictions, bind-overs or cautions and, if so, for which offences. This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are ‘spent’ under the provision of the Act, and, in the event of the employment being taken up; any failure to disclose such convictions will result in dismissal or disciplinary action. The fact that a pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment.