PURPOSE OF THE ROLE

To provide efficient and effective administrative support to ensure the smooth integration of a new HR and Payroll system, assist the wider team with data migration and testing, and support colleagues with ongoing administrative duties.

Key Responsibilities:

• Compile and verify spreadsheets of data from paper files.

• Input, validate, and update data in spreadsheets, databases, or other HR/Payroll systems.

• Assist with data cleansing to ensure accuracy and consistency prior to system migration.

• Prepare documents, reports, and correspondence as required.

• Support system testing by running test scenarios, recording results, and reporting any issues to the project team.

• Liaise with HR, Payroll, IT, and external vendors to coordinate system implementation tasks.

• Maintain accurate records of project progress, decisions and changes.

• Support team members with general administrative tasks as needed.

PERSON SPECIFICATION:

Essential:

• Good written and verbal communication skills.

• Strong organisational skills and attention to detail.

• Excellent office software skills (e.g., Microsoft Word, Excel, Outlook).

• Ability to learn new digital systems quickly.

• Friendly, approachable, and professional manner.

• Confident working with large data sets and conducting data quality checks.

• Ability to work independently as well as collaboratively in a team.

Desirable:

• Previous experience in HR or Payroll administration – knowledge of HR or Payroll legislation and processes.

• Experience supporting or implementing a new system within an established organisation.

• Experience with data migration and cleansing.

Fixed-term position for 9-12 months, 21 hours per week. Working hours to be agreed between the successful candidate and the HR team – flexibility available.