Role Description

St Peter’s School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment by always complying with the school’s Child Protection and Safeguarding Policy and Procedures. The successful applicant will be required to undergo statutory pre-employment checks, including a Disclosure and Barring Service check.

Post: Human Resources Administrator (Maternity Cover)

Department: Human Resources

Responsible to: Head of HR

Hours of work: 30 hours per week – Monday to Friday 9.00 to 3.30 with half an hour unpaid lunch. Flexibility can be offered on start/finish times

Salary: £21,964 (actual salary).

Overall purpose of the post:

We seek to appoint a suitably experienced person to the position of Human Resources Administrator from January 2026.

The HR department consists of the Head of HR, HR Business Partner and this maternity cover role of HR Administrator. The department provides a full HR service to c400 staff across all three schools.

This is a hands-on, operational role and the role holder will carry out a range of administrative duties, including those related to safer recruitment and maintaining both paper and electronic records.

This is a fixed term post to cover a period of maternity absence. It is expected to commence 5th January 2026 and will end 31st December 2026 (or the return of the post holder, whichever is sooner). This is an all-year post as the post holder will be expected to provide cover in the office during holiday periods.

Key responsibilities:

To assist with the administration of the Single Central Register. This includes ensuring that the school complies with safer recruitment (and wider safeguarding) practices and regulations including ensuring the completion of all appropriate employment and vetting checks.

1. To assist with the maintenance of all electronically and manually stored HR records ensuring all data is accurate and up to date and provide timely reports as and when required. This includes carrying out regular HR Audit checks to ensure integrity of data is maintained and ensuring compliance with Data Protection legislation.
2. To provide administrative support for a range of HR projects.
3. To assist with staff recruitment across the school including preparing recruitment documents, organising recruitment timetables, and greeting candidates.
4. To assist with the preparation of employment contracts, changes to employment terms and conditions letters. Ensuring they are accurate and issued in a timely manner.

6. To build effective working relationships with staff at all levels, providing routine advice and guidance on a range of HR policies and HR related issues.

7. To ensure confidentiality of information, including the safeguarding of information about current, past and prospective employees; to ensure the privacy and confidentiality of HR information.

General

1. Health & Safety - You have a legal duty to take reasonable care of your own health and safety and that of others and you are expected to be familiar with, and adhere to, St Peter’s School’s Health and Safety policy.

2. School values – You have a duty to ensure your work, communication and approach conforms to the school’s core values and mission. You will need to be aware and comply with school rules, policies and procedures at all times including, but not limited to, those relating to safeguarding, conduct, equality and data protection.

St Peter's School strives to be diverse and inclusive. We encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the school. The school is committed to providing equal opportunity to all employees and pupils. This means that employees are treated fairly, irrespective of sexual orientation, ethnic origin, religion, disability, age, gender, marital status or other reason. The post holder is expected to always comply with the provisions set out in law and the St Peter's policies on equality and diversity. The school is committed to promoting a diverse and inclusive community – a place where we can all be ourselves and succeed on merit.

Note: This job description is not intended to be a comprehensive list of duties and responsibilities associated with the post. The post holder will be expected to comply with any reasonable request to undertake work of a similar level that is not specified in this job description.

This job description may be amended at any time.